Meeting Materials

Here are meetings’ presentations, reports, agendas, videos, summaries, etc.

Expanded Community Advisory Panel (XCAP)
Community Advisory Panel (CAP)
Rail Committee / Committee of the Whole
City Council Meetings
Community Meetings
Community Workshops
Related
Expanded Community Advisory Panel (XCAP)

Information about XCAP is here: https://connectingpaloalto.com/xcap.

XCAP Final Report

The report was completed on March 4, 2021. City Council Meeting dates for reviewing the report: Tuesday, March 23, 2021 and Monday, April 26, 2021. Here are City Council agendas & minutes.

• XCAP Final Report (60 MB)
• Alternate version: XCAP Final Report, oriented for optimal printing & binding (60 MB)

XCAP Final Report Appendix – Appendix A contains Fact Sheets, Matrix, Renderings and Plans (created by AECOM). Appendix B contains general information. Appendix C contains XCAP materials. Due to file size limitations, the Appendix is broken into six parts:

• Part 1:  Appendix A-1 thru A-2-1 (365 MB); low res version (33 MB)
• Part 2:  Appendix A-2-2 (01-04) (483 MB); low res version (15 MB)
• Part 3:  Appendix A-2-2 (05-08) (187 MB); low res version (19 MB)
• Part 4:  Appendix A-2-3 thru A-6 (230 MB); low res version (30 MB)
• Part 5:  Appendix B (107 MB); low res version (55 MB)
• Part 6:  Appendix C (456 MB); low res version (255 MB)

Please note: The “low res version” is a lower resolution version, i.e., a version where the file size has been reduced for faster loading/downloading.

XCAP Meeting Materials:

• February 24, 2021 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• February 3, 2021 XCAP Regular Meeting (Virtual)
  • Final Report Chapter Tracker
  • Meeting Agenda (including links to attachments) REVISED
  • Meeting Video
  • Meeting Summary
• January 27, 2021 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • Meeting Video
  • Meeting Summary
• January 20, 2021 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • Meeting Video
  • Meeting Summary
• January 13, 2021 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • Meeting Video
  • Meeting Summary
• January 6, 2021 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • Meeting Video
  • Meeting Summary
• December 16, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • Responses to XCAP from Staff (presented at Dec 16 meeting)
  • Meeting Video
  • Meeting Summary
• December 9, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • Meeting Video
  • Meeting Summary
• December 2, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • Meeting Video
  • Meeting Summary
• November 18, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • XCAP Final Report Progress (presented at Nov 18 meeting)
  • Meeting Video
  • Meeting Summary
• November 10, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments) REVISED
  • Meeting Video
  • Meeting Summary
• CANCELLED: November 4, 2020 XCAP Regular Meeting
• CANCELLED: October 28, 2020 XCAP Special Meeting
• CANCELLED: October 21, 2020 XCAP Regular Meeting
• October 14, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• October 7, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Final Response to XCAP re Meadow-Charleston
  • Draft Virtual Townhall – Rail Grade Separation Project – Meeting Summary
  • Trench presentation from Member Reckdahl (presented at Oct 7 meeting)
  • Meeting Video
  • Meeting Summary
• September 30, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• September 23, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Trench presentation from Member Reckdahl (presented at Sep 23 meeting)
  • Meeting Video
  • Meeting Summary
• September 16, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda, corrected (including links to attachments)
  • Meeting Video
  • Meeting Summary
• September 9, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Pedestrian Tunnel Info for XCAP from Staff (presented at Sep 9 meeting)
  • Meeting Video
  • Meeting Summary
• September 2, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• August 26, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• CANCELLED: August 19, 2020 XCAP Regular Meeting
• August 12, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• CANCELLED: August 5, 2020 XCAP Regular Meeting
• July 29, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• July 22, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• July 15, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Noise and Vibration Report, Presentation (received after meeting)
  • Meeting Summary
• July 8, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• July 1, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• June 17, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• June 3, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• May 20, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Caltrain Email Regarding Shoofly (discussed at May 20 meeting)
  • Meeting Video
  • Meeting Summary
• May 6, 2020 XCAP Regular Meeting (Virtual)
  • Meeting Agenda (including links to attachments)
  • Meeting Video
  • Meeting Summary
• April 22, 2020 XCAP Special Meeting (Virtual)
  • Meeting Agenda
  • Item 3: Memorandum and Attachment A – Estimated XCAP Schedule
  • Item 4: Memorandum for Churchill Partial Underpass Alternative
    • REVISED-Item 4 Attachment A-Churchill Underpass Exhibits (NOTE: LARGE FILE)
    • Shared at Meeting-Churchill Partial Underpass Construction Phasing Animation
  • Item 5: Memorandum and Attachment A-Report Outline Amendment 
  • Informational Report-Staff Response Regarding Council-Adopted Criteria Questions from XCAP
  • Informational Report-Staff Response to XCAP Questions
  • Informational Report-Staff Memo and XCAP Chairperson March 2020 Update to City Council
  • Caltrain Emails Regarding Encroachment (discussed at April 22 meeting)
  • Meeting Video
  • Meeting Summary
• CANCELLED: April 15, 2020 XCAP Regular Meeting
• CANCELLED: April 8, 2020 XCAP Special Meeting
• CANCELLED: April 1, 2020 XCAP Regular Meeting
• CANCELLED: March 25, 2020 XCAP Special Meeting
• CANCELLED: March 18, 2020 XCAP Regular Meeting
• CANCELLED: March 11, 2020 XCAP Special Meeting
  • Meeting Agenda
  • No meeting video or summary (meeting was cancelled)
• CANCELLED: March 4, 2020 XCAP Regular Meeting
  • Meeting Agenda
  • No meeting video or summary (meeting was cancelled)
• February 26, 2020 XCAP Special Meeting
  • Meeting Agenda
  • Shared at Meeting-Item #4: Memo for XCAP Evaluation of Alternatives
  • Shared at Meeting-Info Item: Updated Workplan Memo
  • Shared at Meeting-Info Item: Letter from PAUSD Superintendent Regarding Impacts
  • Shared at Meeting-Info Item: Letter Shared with Neighbors Regarding Property Impacts
  • Meeting Video
  • Meeting Summary
• February 12, 2020 XCAP Special Meeting
  • Meeting Agenda
  • Shared at Meeting – Item 3: Memo from Hexagon Consulting Regarding XCAP Follow Up Traffic Questions
  • Shared at Meeting – Item 3: List of Diagrams used in the Memo from Hexagon
  • Meeting Video
  • Meeting Summary
• February 5, 2020 XCAP Regular Meeting 
  • Meeting Agenda
  • Shared at Meeting-Item 3: Resource Materials from Norm Matteoni
  • Meeting Video
  • Meeting Minutes (verbatim transcript)
• January 29, 2020 XCAP Special Meeting
  • Meeting Agenda
  • Item 3: Memo about Presentation and Discussion with Sebastian Petty of Caltrain
  • Shared at Meeting-Item 3: Presentation
  • Item 4: XCAP Recommendations to the Traffic Consultant – Requests for Additional Analysis to help with Decision
  • Shared at Meeting-Item 5: Spreadsheet and List for Preliminary Discussion of XCAP Workplan
  • Meeting Video
  • Meeting Minutes (verbatim transcript)
• January 22, 2020 XCAP Special Meeting
  • Meeting Agenda
  • Item 5: Review and Update of XCAP List of Questions (Shared at Meeting)
  • Duplicate from Last Meeting: Shared at Meeting: Staff Responses to Criteria Questions
  • Meeting Video
  • Meeting Summary
• January 15, 2020 XCAP Special Meeting
  • Meeting Agenda
  • Item 3: Review and Update of XCAP List of Questions
  • Item 4: Memo and Attachments for City Council-Adopted Rail Evaluation Criteria 
  • Shared at Meeting: Staff Responses to Criteria Questions
  • Shared at Meeting: XCAP List of Questions for Caltrain
  • Meeting Video
  • Meeting Summary
• January 8, 2020 XCAP Special Meeting
  • Meeting Agenda
  • Item 3: Review Recent Traffic Study and Discuss Submitted Questions – Traffic Study available on Traffic Analysis webpage
  • Item 6: Review and Update of XCAP List of Questions 
  • Meeting Video
  • Meeting Summary
• December 18, 2019 XCAP Regular Meeting
  • Meeting Agenda
  • Item 3: Technical Working Group Update re New Ideas
  • Item 4: Screening New Ideas
  • Item 6: Review and Update of XCAP List of Questions
  • FYI: Final XCAP Update Shared at Dec. 9 City Council Meeting
  • Shared at Meeting: Updated AECOM Memo Related to Item #3
  • Meeting Video
  • Meeting Summary
• December 4, 2019 XCAP Regular Meeting
  • Meeting Agenda
  • Item 3: Upcoming Schedule and Deliverables
  • Item 5: Updated New Idea from Elizabeth A.
  • Item 6: XCAP December Update to City Council
  • Item 7: Memorandum Regarding Problem Statement
  • Meeting Video
  • Meeting Summary
• November 13, 2019 XCAP Special Meeting
  • Meeting Agenda
  • Item 4: Memorandum Regarding New Ideas
  • Item 4, Attachment 1: New Idea Proposal to Consider-Michael
  • Item 4, Attachment 2: New Idea Proposal to Consider-Roland
  • Item 4, Attachment 3: New Idea Proposal to Consider-Tony
  • Item 4, Attachment 4: New Idea Proposal to Consider-Elizabeth
  • Item 5: Memorandum Regarding Problem Statement
  • Item 6: Memorandum with City Council-Adopted Rail Evaluation Criteria
  • Meeting Video
  • Meeting Summary
• October 30, 2019 XCAP Special Meeting
  • Meeting Agenda
  • Item 3.a: 10/30_Draft of 11/07 Community Meeting Presentation 
  • Item 3b: Response to XCAP Comments on Draft Fact Sheets
  • Item 3b: Draft Fact Sheets
  • Item 3c: Public Safety Memos from Palo Alto Fire Department
  • Item 3c: Public Safety Memos from Palo Alto Police Department
  • Item 4: Revised Annotated Adopted XCAP Guiding Principles
  • Item 4: Draft Language on Consensus
  • Item 4a: The Basics of Consensus Decision Making
  • Item 6: XCAP Draft Work Plan
  • Item 6: Draft XCAP Schedule
  • Item: Agenda Attachment – Updated List of XCAP Questions
  • Meeting Video
  • Meeting Summary
• October 16, 2019 XCAP Special Meeting
  • Meeting Agenda
  • Item 3a: Queue Lengths at Churchill
  • Item 3b: Draft Fact Sheets
  • Item 4b: Annotated Adopted Guiding Principles and Procedural Rules Document
  • Item 4b: The Basics of Consensus Decision Making
  • Item 4b: Going for Consensus 
  • Meeting Video
  • Meeting Summary
• October 10, 2019 XCAP Special Meeting
  • Meeting Agenda
  • Draft Guiding Principles and Procedural Rules Document
  • Item 3: Presentation on the Brown Act
  • Meeting Video
  • Meeting Summary
• September 25, 2019 XCAP Meeting
  • Meeting Agenda
  • Meeting Powerpoint
  • Meeting Video
  • Brown Act Summary
  • Questions and Answers Regarding XCAP Members and Process
  • Meeting Summary
• September 5, 2019 XCAP Meeting
  • Meeting Agenda
  • Meeting Powerpoint
  • Meeting Video
  • Meeting Summary
• August 21, 2019 XCAP Meeting
  • Meeting Agenda
  • Meeting Powerpoint
  • Meeting Video
  • Meeting Summary With Attachments
• June 19, 2019 XCAP Meeting
  • Meeting Agenda
  • Meeting PowerPoint
  • Meeting Video
  • Meeting Summary

Community Advisory Panel (CAP)

CAP was the precursor to XCAP. Here is the CAP web page. 

Rail Committee / Committee of the Whole

Prior to 2015, the Rail Committee focused on High Speed Rail which is no longer being discussed for Palo Alto.

From 2015 through 2018, the City Council had a Rail Committee consisting of four Council members. They analyzed issues pertinent to rail before the full Council heard and acted on the recommendations.

In January 2019, the City Council decided to change from the Rail Committee to the Committee of the Whole, so issues were addressed by all Council members.

In April 2021, the City Council revived the Rail Committee, this time with three Council members.

Here is the Rail Committee web page for the current incarnation; it includes a link to “Past Agendas and Minutes” from the earlier incarnations, dating back to 2010. 

City Council Meetings

Please see the City Council web page.

Community Meetings

• August 19 through September 14, 2020 Virtual Town Hall Meeting
  • Virtual Town Hall itself: http://aecomvr.com/paloalto/
  • Virtual Town Hall tutorial: https://youtu.be/GxXoxqP95cg
  • Virtual Town Hall Q & A Session 1 – Churchill (August 27, 2020)
  • Virtual Town Hall Q & A Session 2 – Meadow-Charleston (September 3, 2020)
  • Virtual Town Hall Summary Report (October 21, 2020)
• February 20, 2020 Town Hall Meeting
  • Meeting Presentation
  • Meeting Summary
  • Meeting Video
• November 7, 2019 Community Meeting
  • Meeting Presentation
  • Meeting Video
  • Churchill Closure
  • Churchill Viaduct
  • South Palo Alto Tunnel Passenger and Freight
  • South Palo Alto Tunnel with At-Grade Freight
  • Meadow-Charleston Hybrid
  • Meadow-Charleston Viaduct
  • Meadow-Charleston Trench
  • Palo Alto Area Map
  • Noise and Vibration
  • Proposed Traffic Study Intersections
  • Traffic Churchill Ave Aerial Map_Bing Map
• March 27, 2019 Community Meeting
  • Meeting Flyer
  • Meeting Presentation
  • Meeting Video
  • Tunnel Alternative – Animation
  • Churchill Ave/Ped Bike Undercrossing
  • Citywide Tunnel
• November 28, 2018 Community Meeting
  • Meeting Flyer
  • Meeting Presentation
  • Meeting Summary
  • Meeting Video
  • Meadow Dr & Charleston Rd – Hybrid – Animation
  • Meadow Dr & Charleston Rd – Trench – Animation
  • Meadow Dr & Charleston Rd – Viaduct – Animation
  • Meadow Dr & Charleston Rd – Hybrid (MCL) – 306MB
  • Meadow Dr & Charleston Rd – Trench (MCT) – 143MB
  • Meadow Dr & Charleston Rd – Viaduct (MCV) – 205MB
  • Other Station Materials
• August 23, 2018 Community Meeting
  • Meeting Flyer
  • Meeting Presentation
  • Meeting Summary
  • Churchill Ave – Hybrid (CAH) – 22MB
  • Churchill Ave – Shallow Trench (CAR) – 22MB
  • Citywide Tunnel (WBP) – Profile – 2MB
  • Meadow Dr & Charleston Rd – Hybrid (MCL) – 24MB
  • Meadow Dr & Charleston Rd – Shallow Trench (MCR) – 18MB
  • Meadow Dr & Charleston Rd – Viaduct-Full Trench (MCV & MCT) – 7MB
  • Palo Alto Ave – Hybrid (PAH) – 14MB

Community Workshops

• March 6, 2018 Community Roundtable Discussions
  • Invitation Outreach Materials
  • Roundtables Report (80 MB)
• September 16, 2017 Community Workshop #1
  • Summary Report
  • Workshop Video
  • Connecting Palo Alto Introduction, Progress, Workshop Agenda, and Next Steps
  • Future Conditions & Lessons from Ongoing Traffic Circulation Study Presentation
  • Workshop Survey Questions
• May 20, 2017 Community Workshop #2
  • Agenda
  • Rail Corridor Challenges Presentation
  • Summary Report
  • Workshop Video
  • Visual Survey Grade Crossings & Separations in Palo Alto

Related

• Caltrain Response to City of Palo Alto Council Letter
• Alameda East Corridor Project
• City of Burlingame Broadway Project
• Palo Alto Grade Separation Financing White Paper
• Report No. 1 of the Rail Corridor Circulation Studies Sample Scenarios 1 – 6
• 3-1-2017 City of Palo Alto Rail Program Management Services
• 3-22-2017 Context Sensitive Solutions & Community Engagement
• 3-22-2017 Quiet Zones
• 4-26-2017 Connecting and transforming California
• 4-26-2017 Rail Committee – Community Workshop #1
• 8-16-2017 Problem Statement, Objectives and Evaluation Criteria Rail Committee
• 9-6-2017 Dumbarton Transportation Corridor Study
• 10-11-2017 ALAMEDA CORRIDOR-EAST San Gabriel Valley
• 10-11-2017 Written Report on Rail Program Community Workshop #2 and Next Steps
• 11-8-2017 Report No. 1 of the Rail Corridor Circulation Studies: Sample Scenarios 1 – 6
• 11-8-2017 Ravenswood Avenue Railroad Crossing Project [161MB]
• 11-29-2017 Broadway Grade Separation Study
• 11-29-2017 Report No. 1 of the Rail Corridor Circulation Studies: Sample Scenarios 1 – 6
• 11-29-2017 Palo Alto Grade Separation Financing White Paper
• 2-21-2018 Trenching and Tunneling White Paper
• 2-28-2018 Connecting Palo Alto Technical Advisory Committee
• 3-13-2018 Master List of Ideas – Initial Screening
• 3-21-2018 Master List of Ideas – Initial Screening
• 4-18-2018 Master List of Ideas – Initial Screening
• 5-14-2018 Master List of Ideas – Initial Screening
• 5-29-2018 Master List of Ideas – Initial Screening
• 6-13-2018 Review Grade Separation Recommended Ideas
• 8-15-2018 Review Grade Separation Recommended Ideas